A happy Indian family is learning how to create electronic and digital signatures.

The Basics of Electronic and Digital Signatures in India

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What comes to your mind when you hear the word India? Goa, elephants, Indian tea, Bollywood, Buddhism? Nothing technology-or online-related, we bet. However, the digital revolution is transforming the whole world and India is no exception. To see that, one only has to look at the latest digital news from India. For instance, the Indian government plans to roll out 5G technology by 2022. And did you know that in July, 2018, Samsung India opened the World’s Largest Mobile Factory in Noida, a satellite city of Delhi?

These news are truly remarkable. All this was made possible thanks to the political campaign called Digital India. Its initiatives include e-Shopping, e-Education, e-Health, e-Signing, etc. The latter will be the main topic of our article today. So, what is digital signature in India? Can you legally sign documents online with this technology? Let’s check it out!

Did you know that in July, 2018, Samsung India opened the World’s Largest Mobile Factory in Noida, a satellite city of Delhi? Click To Tweet

What is Digital India?

Caricature character illustration of Narenda Modi, who is launching Digital India campaign.In a nutshell, it is a political campaign that was launched by Narendra Damodardas Modi, Prime Minister of India, on July 1, 2015. Its main purpose is to improve digital literacy of Indians and to provide villages with high-speed Internet connection. Also, the key point of the e-Governance plan is to make all the government services accessible online. Among these online solutions are electronic and digital signatures that allow Indians to sign any documents online.

What is the current status of online electronic and digital signature in India?

As you might recall from our previous article about the legality of electronic signature  by countries, India allows the usage of both electronic and digital signatures. The e-Signature legal model in India is also called Tiered. This means that electronic signatures are legal, but in some cases you may need extra evidence to support them in court. According to the Information Technology Act, passed in 2000, there are two types of signatures with the same legal status as handwritten. They are as follows:

1) Digital signature. This type of signature has to be supported by a crypto-system. It utilizes private and public secure keys that encrypt the signature and become a special form of validation. These keys are unique to each person. Indians can obtain their digital signature in the form of a digital certificate from a Certifying Authority. The certificate can have different levels of security, depending on your needs. Digital signatures in India are based on a digital ID and are viable for 1 to 2 years.

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2) Electronic signature. This type of signature in India has to combine Aadhar identity number with e-KYC service. Aadhar identity is a unique ID number of Indian residents. If an Indian has this number, they are free to use e-Signature to sign documents. E-KYC, in turn, stands for an electronic Know-Your-Customer service, which integrates with e-Signature software to verify your Aadhaar card. When signing a document, a One-Time-Passcode will be sent to your mobile number.

Providers of online electronic and digital signatures in India have to meet the following standards:

  • They have to be linked to a person through the aforementioned Aadhar identity number
  • While signing document online in India, there has to be an audit trail
  • In case of digital signatures, their digital certificate has to be recognized by the Indian government under the Information Technology act
  • Indians have to put their electronic signatures directly to the document on their own. An Indian is required to have total control over this data (by directly affixing their e-signature to the document, for instance)

Bottom line

As you can see, the digitization of India gains momentum day by day. One of the main objectives of the Indian Government is to make India’s economy completely paperless. Legalizing electronic and digital signatures takes an important place in this process.  

E-Signature software is easy to use and allows businesses to go paper-free. You can learn more about the benefits of paperless office in our previous piece. And if you haven’t tried electronic signature, we highly recommend you to practice on an e-Signature solution with advanced level of security, like KeepSolid Sign. It is a top-notch software that allows you to collaborate with your partners, track document status, and even work in the offline mode.

Try an electronic signature with advanced level of security - KeepSolid Sign.

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